When a new person visits your group, learn their FIRST NAME immediately.
Here’s how. When you meet the person, say their FIRST NAME out loud once, and in your head 5 times quickly. Then during the meeting, use their name EVERY CHANCE you get. Like, “That’s an important observation, Megan”, or “What do you think, Megan?” or, “Hey everybody, this is Megan from New Jersey”.
When you use a person’s name, you will naturally remember it. And they will really appreciate the care you’ve shown to learn their name.
It’s a little thing. But it’s a big thing. And your small group will follow your lead and integrate Megan faster.